The platform
Everything Solby runs, in one system.
Seven capability areas, one platform. Sell at the till, close the books, control every branch and file your taxes — without stitching five tools together.
07
Capability areas
50+
Business modules
1
Ledger
The platform at a glance
Sell & Collect
Every way your customers pay
From the counter to the invoice — retail tills, restaurant tables, credit accounts and customer wallets in one flow, with every payment method your customers actually use.
Order #1048 · Table 04
Dine-in · 2 guests
- 2× Grilled tilapia2,400
- 1× Lemonade350
- 1× Cheesecake500
- Restaurant, bar and retail POS with tables, modifiers, product variants and kitchen printer routing
- Cashier shifts with opening cash, shift tracking and end-of-shift reporting
- Cash, M-Pesa, bank, voucher, complimentary, wallet and room-service tenders
- Credit sales, customer statements, ageing reports and payment reminders by email & SMS
- Quotations, invoices, recurring invoices and credit notes with approval workflows
- Customer wallet with shared family balances, portal top-ups and real-time order tracking
- Commission calculation, splits, hold-until-paid and bulk payouts
- eTIMS electronic tax invoices with QR verification and batch submission
Finance & Accounting
A real general ledger, not a spreadsheet
Double-entry accounting sits under every transaction — sales, purchases, payroll, banking and stock — so your statements are always current and your books always reconcile.
Trial balance
As at 21 Oct 2026
- Chart of accounts, double-entry journal entries, general ledger and trial balance
- Quotations, invoices, recurring invoices, credit notes and customer statements
- Debtor and creditor ageing, automated dunning, statements and bulk payments
- Vendors, purchase orders, bills, expenses and approval workflows
- Bank accounts, deposits, transfers and bank reconciliation
- Split payments, configurable payment modes and automatic banking entries
- Business units, branches, departments and multi-currency support
- Payroll journals synced from HR, plus balance sheet, P&L, cash flow, equity, trial balance and aged AR/AP
Inventory & Purchasing
Stock you can actually account for
Batch-level truth from supplier delivery to shelf or kitchen — with the approvals, counts, recipes and wastage logs that keep margins honest.
Stock on hand
Westlands store
Basmati rice 25kg
Low
18
units
Cooking oil 20L
Healthy
42
units
Chicken breast
Reorder
9
units
Tomato paste
Healthy
64
units
- Batch and expiry tracking with FIFO, LIFO and FEFO allocation
- Products, categories, variants, SKUs and reorder levels
- Suppliers, LPOs, GRNs and purchase-to-pay in one chain
- Store products, purchases, requisitions, returns and kitchen usage
- Stock sheets, stock takes, adjustments and wastage/usage logging
- Recipe-based stock deduction and production batch tracking
- Import landed-costing: containers, CBM, currency and margin pricing
- Multi-store operations and cross-organization stock transfers with full movement history
People & Payroll
Payroll that files its own paperwork
Employees, contracts, pay grades, leave, advances and statutory filings — monthly and weekly pay runs that produce payslips, P9s and contributions without a second tool.
October payroll
42 employees
- Employee records, contracts with version history, departments, positions and pay grades
- Salary components, payroll masters, bulk generation, proration and cloned runs
- PAYE, NSSF, SHIF, AHL and pension calculated with KRA bands and reliefs
- Payslips, encrypted email delivery, YTD figures, P9 and P10 forms
- Leave types, policies, allocations, approvals, balances, calendar and self-service portal
- Salary advances with multi-currency, FIFO recovery, ageing and bulk operations
- Loans, repayment schedules, commissions and weekly commission payroll
- Payroll dashboard, reconciliation, statutory reports and automatic journals to Accounting
- Bi-directional sync of employees, advances, commissions and loans with Solby ERP
Branches & Logistics
One version of the truth across every branch
Link branches and stores into a network with a shared catalogue, dispatch stock between them, and see the whole chain from one place.
Branch network
Synced 2 min ago
Nairobi CBD
KES 184K
Westlands
KES 126K
Mombasa
KES 98K
Nakuru
KES 61K
- Branch and organization scoping with role-based access
- Shared product catalogue linked across organizations
- Dispatches, field-sales trips, waybills and bulk dispatch
- Warehouse transfers and cross-organization stock transfers
- Store and warehouse modes with their own operational menus
- Per-branch stock, sales, purchasing and expense visibility
- Consolidated reporting with per-branch drill-down
- Returns, requisitions and inter-branch approvals
Industry Verticals
Modules for how your industry actually runs
The platform extends into purpose-built modules — because a restaurant, a hotel, a landlord and a petrol station should not share the same screens.
Industry modules
Pick your operating model
- Restaurant, bar and hotel operations: tables, rooms, bookings, check-in/out, room charges and room service
- Package-inclusive meal billing for half-board and full-board bookings
- Customer ordering portal with menu, cart, checkout, wallet top-ups, order tracking and invoices
- Property management: properties, units, leases, rent reminders and reports
- Fuel station ledger: purchases, sales and allocation
- Laundry and dry-cleaning order tracking
- Production recipes, batches and quality tests
- Service orders with customer asset inspection reports
- Lightweight CRM: leads, opportunities, campaigns and tasks
Intelligence & Control
Answers, compliance and control — built in
AI that reads your numbers and your supplier invoices, tax that files itself, and permissions that decide exactly who sees what.
Controls & audit
Every action logged
eTIMS invoice accepted
Finance · 10:42
AI invoice import
Purchasing · 10:38
Role permission changed
Admin · 09:15
Stock adjustment approved
Westlands · 08:56
- Solby AI analysis and chat over sales, credit, purchases, expenses and whole-business data
- AI document import: supplier invoices become purchases automatically
- Kenya eTIMS / KRA electronic tax invoicing with QR verification and batch submission
- Financial, payroll, stock and sales reports with PDF and Excel export
- Roles and granular permissions with full audit logs
- Sync dashboards and retry queues for HR, Accounting and ERP integrations
- In-app support tickets, notifications and activity logs
- SMS and email reminders triggered by business events, with WhatsApp invoice sharing
About Solby
Built in Kenya, for businesses that can't afford guesswork.
Solby is developed and supported by the Lancola Tech team. It is built around the way businesses actually operate here — M-Pesa tills, KRA PINs, eTIMS invoicing, P9 and P10 filings, and branches that need to agree on one set of numbers.
Today it runs sales, stock, finance and payroll for retail chains, distributors, hospitality operators, landlords and manufacturers — from a single shop to a warehouse coordinating a dozen branches.
One ledger
Every module writes to the same books.
Local compliance
eTIMS, PAYE, NSSF, SHIF and more.
Real support
A named team in Nairobi, not a queue.
Next step
See Solby on your
own numbers.
Bring a real problem — a stock discrepancy, a payroll run, a branch that never reconciles. We will walk it through in Solby and leave you with a written scope.
No credit card required · Personal walkthrough · Nairobi-based team
What happens next
A working walkthrough
30 minutes with your data, not a generic slide deck.
A written scope
Modules, branches, integrations and a clear price.
A go-live plan
Named team, agreed dates and no surprises.